ABVIVA Privacy Policy

Effective Date: [Insert Date]

ABVIVA is committed to protecting your privacy and the confidentiality of your information. This Privacy Policy outlines how we collect, use, disclose, and safeguard personal and protected health information (PHI) for clients, as well as personal information submitted by applicants for employment.

1. Privacy for Clients (HIPAA Compliance)

ABVIVA complies with the Health Insurance Portability and Accountability Act (HIPAA) and all applicable federal and state laws to protect your Protected Health Information (PHI).

What Information We Collect

We may collect the following PHI:

  • Full name, date of birth, address, and contact details

  • Medical history, diagnostic information, and treatment plans

  • Insurance information (including Medicaid or other funding sources)

  • Session notes, progress reports, and outcome data

  • Emergency contact and authorized representative information

How We Use Your PHI

Your PHI is used solely for:

  • Providing behavioral health services

  • Billing and payment processing

  • Treatment planning and coordination

  • Quality improvement and service evaluation

  • Legal or regulatory compliance as required

How We Share PHI

We only share PHI when:

  • You provide written authorization

  • It is necessary for treatment, payment, or healthcare operations

  • Required by law (e.g., court orders, child protection reporting)

  • It is with authorized individuals such as legal guardians or caregivers

ABVIVA implements secure electronic health record systems and restricts PHI access to authorized personnel only. We use encryption, firewalls, secure storage, and employee training to safeguard your information.

2. Privacy for Employment Applicants

What Information We Collect

If you apply for a job with ABVIVA, we may collect:

  • Name, contact information, and address

  • Resume, education, and employment history

  • References and background check information

  • Licensing, certifications, and work eligibility documentation

  • Optional demographic data (voluntarily provided)

How We Use Applicant Information

Applicant data is used to:

  • Evaluate qualifications and suitability for employment

  • Conduct interviews, background checks, and verifications

  • Comply with employment laws and reporting requirements

How We Share Applicant Information

We do not sell or share your information with third parties outside of hiring or compliance processes. Your data may be shared with:

  • Background check providers (with your consent)

  • State licensing boards or verification systems

  • Internal hiring team and decision-makers

We retain applicant information only as long as necessary for the purpose of hiring or legal compliance.

3. Your Rights (Clients & Applicants)

You have the right to:

  • Request access to your PHI or applicant records

  • Request corrections or amendments

  • Request limits on how your information is shared

  • File a complaint if you believe your rights were violated

To exercise any of these rights, contact:

Contact Privacy Officer
ABVIVA
Email: info@abviva.com

4. Updates to This Privacy Policy

This Privacy Policy may be updated periodically to reflect changes in legal requirements or our practices. We will notify clients and applicants of any significant changes.